Project Administrator – Hypersonics Group
Salary
Standard Grade 6: £34,982 - £40,855 per annum
Closing date
Mar 25, 2025 12:00PM
Description
About the role
The post holder will provide PA, administrative and financial support to the Hypersonics Group working with the Hypersonics Research Manager. This will include complex diary management, full travel arrangements and ensuing day-to-day organisation of items of business for the Chair of Hypersonics and the Hypersonics Group, working closely with the colleagues within the Group and the Department.
About you
The post holder will also assume responsibility for the administration of designated research projects, specifically in relation to financial and operational management. This will include preparing financial reports to meet funder requirements; reviewing expenditure on projects to ensure they are eligible; and updating project budgets to understand recruitment and expenditure needs. Other roles will include purchasing and arranging and participating in meetings and events with partners, funders, and stakeholders. The post holder will ensure projects are delivered successfully to budget, and administrative aspects are completed to the satisfaction of the department and funder. It is essential that the post holder has well-developed problem-solving skills and the ability to work independently with minimal supervision.
In addition, the postholder will be a key contact who will fully understand grant terms and conditions in detail when processing requisitions and expense requests while ensuring that compliance is observed
What we offer
At the university of Oxford your happiness and wellbeing at work is important to us. We have a number of generous benefits including 38 days' annual leave (inclusive of bank holidays and fixed closure days), generous pension schemes and free access to the Oxford colleges. The other benefits include:
- Travel - We have several travel schemes available for staff which promote sustainable modes of transport.
- Family friendly benefits - We aim to be a family-friendly employer and offer a range of flexible working options. We have some of the most generous family leave provision in the Higher Education sector and the University subscribes to 'My Family Care'.
- Sports – We have several schemes to help you stay fit and healthy, including discounted membership of the university sports centre on the Iffley Road
- Personal and professional development - We actively encourage all staff to participate in planning their personal and professional development and provide a broad range of opportunities to enable them to reach their full potential.
- University club - All staff are entitled to free membership of the University Club. It offers social and hospitality facilities, a small gym and exercise classes.
- Staff discounts - University staff can access shopping discounts in several ways; by purchasing a TOTUM card, by showing an employee pass in selected local stores, or online by using any of the listed discount codes
- Childcare services - We offer excellent childcare services including five University nurseries as well as University-supported places at other local private nurseries.
How to apply
Applications for this vacancy are to be made online via our e-recruitment system and should include the covering letter/supporting statement (describing how you meet the criteria), a CV, and names of two academic references.
The position is a full-time fixed term post available for 3 years.
The closing date for applications is 12.00 noon on Tuesday 25 March 2025.
Informal enquiries may be addressed to Kathryn Scott: kathryn.scott@eng.ox.ac.uk
Further information can be found at http://www.eng.ox.ac.uk/jobs/home
The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.
The University of Oxford is committed to equality and valuing diversity. All applicants will be judged on merit, according to the selection criteria.
Contact name
Kathryn Scott
Contact email
kathryn.scott@eng.ox.ac.uk